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How to add trainee information to the bulk add new trainee CSV template
Download an empty CSV file template
Use this guidance to complete the CSV file template
1. Download the CSV file template
2. Add new trainee details
3. Upload your trainee records
Notification of changes
Version
Release notes
v2025.0 — 1 September 2025
Fields
Provider Trainee ID
Application ID
HESA ID
First Names
Last Name
Previous Last Name
Date of Birth
NI Number
Sex
Email
Nationality
Ethnicity
Disability 1
Disability 2
Disability 3
Disability 4
Disability 5
Disability 6
Disability 7
Disability 8
Disability 9
ITT Aim
Training Route
Qualification Aim
Course Subject One
Course Subject Two
Course Subject Three
Study Mode
ITT Start Date
ITT End Date
Course Age Range
Course Year
Lead Partner URN
Employing School URN
Trainee Start Date
PG Apprenticeship Start Date
Placement 1 URN
Placement 2 URN
Placement 3 URN
Fund Code
Funding Method
Training Initiative
Additional Training Initiative
UK degree type
Non-UK degree type
Degree Subject
Degree grade
Degree graduation year
Awarding Institution
Degree country
Release notes
v2025.0 — 1 September 2025
This is the 2025.0 version of the CSV bulk add new trainee guidance.