Check the data mapping between HESA and Register trainee teachers
Use the table to check how data maps between HESA and Register trainee teachers (Register) for the 2024 to 2025 academic year.
Where possible, these tables follow the same order as the CSV export and a trainee’s record in Register.
| Register CSV column | Register field in the service | HESA field | More information |
|---|---|---|---|
| first_names | Full name | FNAMES (forenames) | A trainee’s first name and middle name (if they have one) will go into the Register CSV column called ‘first_names’. The column ‘middle_names’ will be empty. |
| last_names | Full name | SURNAME (family name) | – |
| date_of_birth | Date of birth | BIRTHDTE (date of birth) | – |
| sex | Sex | SEXID (sex identifier) | HESA code 96 ‘Information refused’ imports into Register as ‘Prefer not to say’ HESA code 99 ‘Not available’ imports into Register as ‘Gender not provided’ |
| nationality | Nationality | NATION (nationality) | – |
| email_address | Email address | NQTEMAIL (email addresses) | This must be a current personal email address and not a university email address. |
| diversity_disclosure ehnic_group ethnic_background ethnic_background_additional |
Ethnicity | ETHNIC (ethnicity) | – |
| diversity_disclosure disability_disclosure disabilities |
Disability | DISABLE (disability) | – |
| number_of_degrees degree_1_subject | Subject (within personal details and education) | DEGSBJ (previous degree subject) | Register only supports 1 degree subject at the moment. If you add multiple subjects for a trainee’s degree, Register will take the first one. |
| degree_1_type_non_uk degree_1_type_uk (for UK degrees only) | Degree type | DEGTYPE (previous degree type) | The CSV export from Register does not display degree types with ‘Honours’. For example, in HESA a BEd is code 001 and a BEd (Hons) is code 002. Both these codes will show as ‘Bachelor of Education’ in the CSV. |
| degree_1_awarding_institution | Awarding institution | DEGEST (previous degree establishment) | – |
| degree_1_uk_or_non_uk degree_1_country |
Country | DEGCTRY (previous degree country) | The ‘degree_1_uk_or_non_uk’ column in the Register CSV will show as ‘UK’ when the following HESA codes are used: XF England XG Northern Ireland XH Scotland XI Wales XK United Kingdom, not otherwise specified The ‘degree_1_country’ column in the Register CSV will only populate with countries outside the UK. |
| degree_1_grade | Grade | DEGCLSS (previous degree class) | This information will only show in the Register service and CSV for UK degrees. |
| degree_1_graduation_year | Graduation year | DEGENDDT (previous degree end date) | Register will show the year the trainee graduated from their degree. For example, 2010. |