Withdraw, defer, reinstate or change status of a trainee for QTS or EYTS

You must use Register trainee teachers (Register) to:

  • withdraw a trainee from teacher training
  • tell us if a trainee had gained qualified teacher status (QTS) or early years teacher status (EYTS)

Withdraw a trainee from teacher training

You must withdraw a trainee if they’re no longer training for QTS or EYTS. This includes trainees who have:

  • withdrawn from training entirely
  • withdrawn from teacher training but will continue to study for another academic qualification
  • failed their course (there is no separate status for this in Register)

When you sign into Register, you can withdraw a trainee from within their trainee record.

You cannot withdraw multiple trainees at the same time. You must withdraw them individually so that:

  • there’s no confusion about whether a trainee is no longer aiming to get QTS or EYTS or has withdrawn from a course entirely
  • you can give more details about why the trainee withdrew, helping the Department for Education (DfE) to understand the reasons for withdrawal

Defer or reinstate a trainee

When you sign into Register, you can defer or reinstate a trainee from within their trainee record.

You can give more detail about why the trainee deferred, helping the Department for Education (DfE) to understand the reasons for deferral.

You cannot defer or reinstate multiple trainees at the same time in Register. You can do so using the Register API if you’re an accredited HEI provider.

Change the status of a trainee who has gained QTS or EYTS

You should change a trainee’s status for gaining QTS or EYTS as soon as they meet the requirement. They’ll need their teaching status certificate to apply for jobs at state schools.

You do not need to record in Register when a trainee got a PGCE or completed an undergraduate course. You just need to record when they gained QTS or EYTS.

You can sign into Register to change a trainee’s QTS or EYTS status from within their trainee record. You can also change the status of multiple trainees at the same time. Find out how to change trainee status for QTS or EYTS in bulk.

The DfE will send an email within 3-5 working days to the trainees telling them that their certificates are available to download from the Access your Teacher Qualifications service.